10/15/2004
Attending: Sandra Rupert, Brenda Harris, June Laundry, Pam Pugsley, Susan Brandt, Absent: Isoms and Rosalyn McGarva (Rosalyn has taken a position in Dallas and her replacement may need to be contacted to see if she would like to attend meetings - or is able to)
Brochure: We have the brochures and stationery. Brought them to the meeting for all to see and everyone was pleased with the outcome. People took a few with them to show to interested parties at their libraries.
Budget matters: The 3rd quarter report is due at the end of the month. So is the budget report. Pam and Susan will be working on the report and Don Hudson of the city does the budget report. We will be bringing both to the next meeting.
The Bulk Mailing Permit: We have it, and the cost for it comes when we use it. There are two $150 charges for using it. We have to use it within a year or we lose it and have to re-apply for it. We pay the postage on top of the $300 fee.
Website: We have our domain name for 5 years and our site is being hosted by WVI at no cost. We have a note to send to them thanking them for their generosity. The text needs to be finalized and sent off to Vic in order to have the website up and running.
Tonight we have representatives from the Stayton Public Library Foundation visiting us to talk about their plans to add on to the Stayton Library. They are planning to add 10,000 square feet, but may, in the end make a smaller addition, due to costs.
They have some grants in hand and other grants in the offing. They also have local contractors and materials lined up for the project who will donate time and materials.
They have also talked with local citizens and are in the process of looking for local donations.
They have set a goal to raise 1.5 to 1.9 million dollars. They now have $235.000 and 300.000 - 400,000 promised.
They want to have 2/3 of the dollars identified before announcing a public campaign
From us the Foundation needs permission to talk about what the district is going to do - they would like to be able to say: The priority is expansion of the Stayton Public Library. The North Santiam Library District Steering Committee will not proceed to authorize a district formation until that fundraising is assured.
The committee decided we needed a motion to support the above statement. Pam moved we support the statement. Sandra seconded. There was unanimous approval.
There was some more general discussion and then the meeting was adjourned.
